Researched by Tess Francisco-Floedl
It is common for Secretaries, Executive & Administrative Assistants to have the line "other duties as assigned" in our contract. It is either stated in the employment contract or verbally conveyed to us upon acceptance of the job. Usually, this is a diminutive matter that we do not pay much attention to. But what is the scope of this "other duties as assigned"?
Here are some of the best examples of "other duties as assigned."
Open the Boss's sandwich everyday to make sure it contained no tomatoes.
Drop-off a pet’s stool sample at the Vet. "He left the container on my desk while I was having lunch."
Send fake rejection letters from universities to the boss’s daughter as a joke.
Throw a surprise party for an up-and-coming Vice President’s dog.
Look for "anything suspicious looking," after someone had called in a bomb threat.
Stuff tissue between the Boss’s upper lip and teeth, after he chipped a tooth and then glued it back together.
Check the pencils daily to be sure they were sharp enough. "If they weren’t, I was to sharpen them, but only to the correct size for his hand. If he deemed the pencil too small, he would give it back to me and nastily tell me to save it for my children. I had no children.?
Spray the Boss's bald head with sunscreen.
The Vice President would walk out of his office and, without a word, set an empty glass on my desk. That meant he wanted a glass of water. And the kitchenette is right next to his office!
I typed up high school English papers for my Boss’s son. They had to be perfect – certain margin, format, footnotes, etc. This was in the pre-computer days, when I had to use an electric typewriter. I was so glad when the son finally graduated. (He became a doctor.)
I have to pick and wrap the Christmas gifts she was giving to her team, including mine. The night of our holiday party she made her thank you speech to everyone she men- tioned what I did for her. They teased her about it the whole year. She never asked me to do that again.
These are just some stories that came in response to a post on Admin Pro Forum of the Business Management Daily in the U.S. These are true stories but don’t take it seriously. My advice, get a good laugh out of it.
By Camille Garcia
Last July 20, 2011, I was able to attend the monthly GA/Fellowship meeting of LEAP and I was blessed by the message from our guest speaker. It was my second orientation with LEAP and as always they never failed to welcome me with warmth. The topic, "Managing Emotions @ Work – An EQ Guide for Executive Assistants & Office Professionals", was conducted by Ms. Ging Igual, a Certified and Licensed EQ trainer of HumaNext Communication Ideas, USA. I was so excited on what lessons she had in store for us that night as I have been really trying to understand how to handle difficult people. A lot of us are experiencing or have experienced emotional stress at work, at home, or anywhere else and we would like to find out how we can manage this.
But the question that hit me was how do we manage these emotions and practice the methods to apply it on our daily lives? According to Ms. Ging, there are four factors that have to be present at all times in relationships among individuals. These are communication, commitment, contribution and connection. She explained how the attitude of individuals based on these four factors could differ due to their experience and mindset. She also explained EQ as the ability to think clearly and constructively and to act wisely which all lead to a HEAL-THY emotion. Ms. Ging presented the four basic emotions (Anger, Fear, Sadness, Happiness) and lead us – through questions and answers – into understanding the cause and effect of these emotions and what future emotion it could lead us to. Everyone agreed that out of those four emotions only HAPPINESS is positive and the one worth keeping. Some people are not ready for changes in their lives and they could not live outside of their comfort zone. The way I see things, life should be looked at on a bigger perspective.
LEAP is a professional organization of Administrative Professionals. Its members are career women who meet on a regular basis in an atmosphere of confidentiality, trust, and openness to share in each other’s career, business, family and personal experiences. The Organization provides an ongoing opportunity to share and discuss with a group of peers all issues that arise from being an Administrative Professional.
League of Executive Assistants of the Philippines, Inc. (LEAP)